Notarized Translation Services

A notarized translation is a certified translation that has been further authenticated by a notary public. The notary verifies the identity of the person who signed the certificate of accuracy (the translator or authorized agency representative) and affixes their official stamp and signature. The notary does not verify the translation itself; their role is to confirm that the signatory is who they claim to be.

When is notarization required? Notarized translations are commonly required for court filings, real estate transactions, international business contracts, and certain government submissions. However, not all official submissions require notarization. For example, USCIS typically requires only a certified translation with a signed statement of accuracy, not notarization. Tomedes confirms the exact requirements of your receiving authority before quoting, so you never pay for unnecessary services.

Certified vs. Notarized vs. Apostille:

Certified translation includes the translated document and a signed certificate of accuracy. Required by USCIS, most US courts, universities, and credential evaluation agencies (WES, ECE).

Notarized translation adds a notary public's official stamp and signature, verifying the identity of the person who signed the certificate. Required by some courts, international transactions, and specific government agencies.

Apostille is a government-issued authentication (typically from the Secretary of State) that certifies the notarized document for use in Hague Convention countries (90+ member nations). Required when a notarized translation must be recognized abroad.

Tomedes provides all three, and advises which combination your specific authority requires.

Step 1: Submit your documents. Upload files through the secure portal or email them to support@tomedes.com. Specify the target language, the receiving authority, and whether you need notarization, apostille, or both.

Step 2: Requirements confirmation. Your project manager confirms the authentication requirements of your receiving authority, the language pair, the delivery method (digital PDF or physical hard copies), and your deadline. Tomedes responds within 15 minutes.

Step 3: Firm quote and project assignment. Tomedes provides a firm, all-inclusive quote covering translation, certification, and notarization. Upon approval, the project is assigned to a qualified translator with expertise in your document type.

Step 4: Translation and review. The translator produces the translation and signs the certificate of accuracy. A second linguist reviews the translation for accuracy and completeness, following ISO 17100:2015 quality standards.

Step 5: Notarization. The signed certificate of accuracy is notarized by a commissioned notary public. Tomedes coordinates notarization as part of the project, so you do not need to arrange it separately. For apostille, Tomedes submits the notarized document to the appropriate government office.

Step 6: Delivery. Receive your notarized translation as a certified PDF. If the receiving authority requires physical copies, Tomedes provides printed, sealed, and shipped hard copies with tracking. Delivery fees apply for physical copies. All deliverables are covered by the 1-Year Quality Guarantee.