Medical Records Translation Services

Upload the records in any common format, including scans and EHR exports, and receive a firm quote and delivery date within 15 minutes. After approval, a medical specialist translates the records, a second linguist reviews them, and a certificate of accuracy is included on request.

A certified medical records translation is a complete translation accompanied by a signed statement from the translator confirming that it is accurate and that the translator is competent in both languages. Hospitals, insurers, courts and immigration authorities often ask for one, and Tomedes can add notarization where an authority requires it.

USCIS requires any foreign-language document to come with a full English translation and the translator's certification of competence and accuracy, as set out in 8 CFR 103.2(b)(3). Tomedes prepares certified medical records translations in that format.

Medical records translation starts at $0.08 per word and varies with language pair, length and complexity. Short records may be priced per page, and rush delivery carries a small premium. Every quote is firm and all-inclusive, with no hidden fees for formatting, certification or project management.

Standard medical translations arrive in 1 to 3 business days, depending on length and complexity, and rush delivery is available for urgent cases. Every quote confirms a delivery date.

Yes. Tomedes applies HIPAA-compliant processes to every medical records project: strict access controls, encrypted file transfer and non-disclosure agreements for protected health information. Business Associate Agreements are available to U.S. healthcare clients on request.

AI can produce a usable draft, but a draft should not be the final version of a medical record, because a mistranslated dosage, abbreviation or lab value can affect treatment. A 2021 study of Google Translate on emergency department discharge instructions found that accuracy differed widely between languages. Tomedes uses AI-assisted drafts only where suitable, and a medical specialist reviews every one.

Patient histories, progress notes, lab and imaging reports, discharge summaries, referral letters, prescriptions, vaccination records, consent forms and patient instructions, among others.

Yes. Clear scans give the best results. When a handwritten entry, hospital abbreviation or local reference range cannot be confirmed, the translator marks it with a note instead of guessing, so the receiving physician knows what to verify.

Many hospitals and insurers accept a certified translation without notarization, so check the requirements of the receiving organization first. When notarization is required, Tomedes arranges it.

Tomedes translates medical records in 270+ languages, including the pairs most requested for patient relocation, insurance claims and second opinions.

Native-speaking linguists matched by medical specialty and language pair translate the records, and a second linguist reviews them under ISO 17100:2015. A dedicated project manager is reachable 24/7.