Tomedes Solves Legal Transcription Challenges for Federal Court Software Provider

The Client

Company Name: LP Systems (Pseudonym)
What does the company do?
Develops legal software and services for government and private legal teams.
Deadline set by the client: 3 days
What do they need?
The client needed accurate, secure transcriptions of multiple federal court proceedings for legal archiving, research, and compliance documentation.

The challenges

The Tomedes team encountered a series of complex challenges while handling a high-stakes legal transcription project. Below are the three key obstacles they faced, each requiring a combination of advanced technology, subject-matter expertise, and meticulous quality control to resolve.

First, the court audio included sealed testimonies and exhibits classified under federal protection. These files demanded strict data governance, including secure file transfer, restricted access, and chain-of-custody tracking. In the U.S., a 2024 ABA survey found that over 78% of legal professionals rank data security breaches as one of their top three operational risks. Failure to meet these standards could lead to legal breaches or mistrials.

Second, the recordings featured judges, attorneys, and witnesses from various linguistic and regional backgrounds. Legal terminology, Latin phrases, and acronyms were used extensively, requiring transcriptionists with subject-matter fluency. Studies show that terminology errors account for nearly 21% of inaccuracies in legal transcription, and even minor misinterpretations can compromise the integrity of the record.

Lastly, some hearings were held remotely or in acoustically challenging environments. This resulted in overlapping dialogue, background noise, and distorted audio segments. In a legal context, even a missed word or name can be critical, yet over 35% of court recordings in hybrid settings fall below ideal clarity thresholds, according to the National Court Reporters Association. Poor audio quality is cited as the cause of up to 42% of transcription revisions in legal proceedings, adding both time and cost to the process..

Why Tomedes?

Tomedes is a language service provider that specializes in professional transcriptions for legal purposes, with professionals trained in U.S. court procedures, legal terminology, and citation standards. This ensures accurate, court-ready transcripts that meet the highest industry benchmarks. The team understands the nuances of legal language and the importance of precision in every line.

Tomedes protects data with certified processes, encrypted transfers, restricted access, and strict confidentiality. These safeguards are vital for sealed or classified court materials. It also scaled the team to handle over 40 hours of audio, meeting the client’s timeline without sacrificing quality.

The solution

To handle the client’s high-stakes legal transcription request, Tomedes implemented a secure, accuracy-focused workflow from day one. By combining advanced technology, subject-matter expertise, and tight process control, we delivered transcripts that met stringent federal court standards.

First, to protect sealed and classified testimonies, Tomedes used ISO-certified encryption, restricted-access workspaces, and detailed chain-of-custody tracking. The American Bar Association reports data breaches in law have risen over 25% in five years, with 78% of legal professionals calling them a top risk. Its secure process met federal standards and kept client data fully confidential.

Second, to ensure accuracy, we used certified legal transcriptionists skilled in U.S. court procedures, legal citations, and Latin terms. Supporting them was the Tomedes Transcription Tool, which aggregates outputs from multiple leading AI engines and presents them side-by-side for comparison. 

This feature allowed our linguists to instantly spot discrepancies, verify key names and acronyms, and lock in the most accurate rendering before finalizing the transcript. This hybrid method delivered 99% accuracy, surpassing the 95% industry standard set by the National Court Reporters Association (NCRA).

Lastly, to improve audio quality, we used AI noise reduction before manual review. Since poor audio causes up to 42% of legal transcription revisions (NCRA), unclear parts were flagged and double-checked by two transcriptionists to ensure full accuracy.

The result

Tomedes achieved over 99% accuracy, even on challenging audio files, by leveraging subject-matter experts and a multi-stage quality control process. This high level of precision met the stringent requirements of federal court documentation. The client was confident using the transcripts for official records and internal analysis.

In addition, our transcripts were formatted for seamless integration with the client’s existing legal software, streamlining their documentation workflow. This compatibility reduced manual processing time and improved overall efficiency. Impressed by the results, the client extended their contract to include ongoing transcription work across multiple jurisdictions.

Conclusion

When every word carries legal weight and confidentiality is non-negotiable, Tomedes is the trusted partner for federal court transcription. By combining ISO-certified security protocols, deep subject-matter expertise, and advanced AI solutions like the Tomedes Transcription Tool, we deliver transcripts that consistently meet the highest standards of accuracy, compliance, and reliability.

Whether you’re a law firm, government agency, or legal tech provider, we’re ready to safeguard your information and deliver results you can depend on. Contact us today to secure precision, speed, and peace of mind for your next high-stakes legal project