Effective English-Portuguese Interpretation for Hybrid Legal Conferences

Our Client

Company name: B.A.B. Organization (Pseudonym)

What does the company do? 

Our client is a leading NGO of attorneys and legal experts, that plays a pivotal role in setting academic and ethical standards for the legal profession and advocating for justice under the law. 

Timeframe of the Interpretation: 2 hours

What do they need? 

They are planning to host a multinational conference event for legal professionals that will be a hybrid event wherein it will discuss the nuances of NGO law and civil participation. Our client needed robust legal interpretation support to ensure native Portuguese and English-speaking participants could engage with each other actively throughout the event. They requested to have certified legal interpreters specialized in the Portuguese and English languages for this event. 

The Challenges

Even though the event would only take a couple of hours, we encountered a couple of issues: First, managing the intricate demands of simultaneous interpretation for participants attending both in-person at the conference venue and those who are virtually participating from various global locations presented significant logistical challenges. Second, the successful integration of interpretation solutions within a hybrid meeting platform was crucial. This entailed seamless connectivity that allowed for real-time discussions without delays, ensuring that both remote and on-site participants could interact as if they were in the same room. 

Lastly, to uphold the high standards of legal interpretation needed for the complexities of NGO law and civil participation discussions, a team of expert interpreters with specialized knowledge in legal terminologies and practices was engaged. Rigorous quality control measures were implemented to verify the accuracy of interpretations, ensuring that every participant fully grasped the nuances and intricacies of the legal discourse.

To overcome the challenges faced during the hybrid event, we implemented two key solutions: first, we made sure to hire the best Portuguese legal interpreters for this project. Second, we employed advanced scheduling software and coordination techniques to manage the intricate demands of simultaneous interpretation for both in-person and virtual attendees.

Why Tomedes?

With almost two decades of experience in the language industry, Tomedes has become the go-to company for businesses and organizations needing Portuguese to English translation and interpretation solutions for global communication and compliance. Our interpreting solutions have garnered a reputation as being one of the best in the field due to our meticulous interpreter vetting process, ensuring that only linguists with the highest qualifications and relevant experience handle projects, particularly suited to managing the nuanced requirements of legal frameworks. Our capability stems from a deep understanding of legal terminology and protocol, ensuring that every interpretation adheres to the strictest standards of accuracy and confidentiality, which are imperative in legal settings.

We also excel in managing technology for hybrid events, seamlessly integrating in-person and virtual elements. Our company uses cutting-edge technology and specialized software to boost engagement and enable real-time communication across various platforms, ensuring a smooth and consistent experience for all participants, whether remote or onsite.

Lastly, one of the reasons why many of our clients keep coming back to our services is because Tomedes prioritizes client satisfaction, making it a preferred partner for many organizations by consistently delivering customized solutions. The company closely engages with clients to understand and meet their specific needs, often exceeding expectations and building long-term relationships based on excellent customer service.

The Solution

First, because of many years of experience, we have developed a thorough protocol for how we implement advanced technology for interpretations involving software like Zoom for the hybrid event to integrate both in-person and remote participation smoothly. This included advanced audio systems for clear sound and real-time streaming to ensure synchronous content delivery to remote participants, enhancing engagement across all locations.

Second, at Tomedes, we ensure to have two expert interpreters knowledgeable in NGO law and civil rights, fluent in both English and Portuguese. They were well-versed in the legal terminology and nuances related to the topics, ensuring precise and clear communication for better understanding and engagement.

Third, to ensure a flawless event, we conducted thorough pre-event testing of all technology and interpretation setups. This included simulating different scenarios and stress-testing the systems to identify and fix any issues beforehand, thus guaranteeing optimal performance and reliability during the actual event.

The Result

After the event, our client was amazed by how seamless the interpretations were, and they were pleased by the high engagement and overwhelmingly high positive feedback they received from both in-person and virtual attendees. They commended our interpreters’ adept handling of sector-specific terminology and the seamless integration of technical solutions ensured that all participants could engage meaningfully in the discussions. 

Based on our last conversations, they look forward to working with us again because of our professionalism in handling slight technical issues and our expertise in providing legal interpretations with accuracy and precision. 

Conclusion

Tomedes' effective management of this complex, multilingual event for our client not only demonstrated the company’s capacity to handle high-stakes legal communications but also reinforced its position as a leader in global language providers. This case study underscores the critical role of specialized interpretation solutions in global legal discourse and our commitment to excellence. 

For organizations looking to overcome the barriers of language in their international engagements through Portuguese legal interpretation, Tomedes remains a trusted partner, ready to deliver solutions round the clock, regardless of your time zone. Feel free to contact us at any time, and our dedicated global customer success team will quickly respond to your inquiries.