Psychological Evaluations Translation Services

Yes, most official uses require a certified translation, and some ask for notarization as well. A certified translation is a complete translation with a signed statement that the translator is competent and that the translation is accurate. Courts, immigration offices, schools, and licensing bodies often ask for this format because it reduces errors and adds accountability. Notarization means a notary witnessed the signature on the certificate. For international filings, some authorities ask for an apostille that confirms the notarization. The original layout should be mirrored, including tables, seals, signatures, and any handwritten notes. Names, dates, and exhibit numbers should be consistent across the set. Ask the requesting authority if they want hard copies or a PDF. Tomedes provides certified translations with optional notarization, keeps the original format, and supplies secure PDFs and, when needed, printed copies with wet signatures so clients meet acceptance requirements without delay.

Tomedes supports a wide range of languages for psychological evaluation translations, including high-demand pairs such as Spanish, Chinese, Arabic, French, and Tagalog, plus many less common languages. Projects are assigned to translators with backgrounds in psychology or mental health so that terms like diagnostic impressions, severity ratings, and scale names are handled correctly. If a report includes test names or score tables, the translation follows the original layout and preserves the same numerical values. If the file has stamps or seals, the translated version shows them in brackets. Clients share any preferred terms or prior translations to keep wording consistent across cases. For sensitive files, a secure portal is used for upload and delivery. Tomedes supports over 270 languages and can build glossaries for recurring terminology, which is helpful when several reports or addenda need to match for the same case or across different authorities.

Start with a secure intake, then a complete translation and certification that matches the original layout. Share a clean PDF or image, the purpose of use, and any deadlines, then confirm if notarization or an apostille is required. Medical and mental health terms should be handled by translators with relevant backgrounds, and provider names, locations, and dates must remain exact. If the report references standardized tests, use the official test names and avoid rewriting item content. A draft should be reviewed for names, dates, and exhibits before certification. Confirm whether the destination authority accepts digital delivery or needs hard copies. If the file includes tables or score profiles, keep table structure and decimal precision. Tomedes uses secure portals, assigns psychology-trained linguists, and provides a certified PDF plus optional notarization so clients can submit to courts, immigration, or schools without rework.

Everything the reader needs must be translated in full, including referral reason, history, interview notes, measures used, test results, interpretations, diagnostic impressions, and recommendations, as well as any exhibits, appendices, and addenda. The translation mirrors the original format, including headings, tables, and page numbering, so a reviewer can cross-reference sections quickly. Handwritten notes are transcribed in brackets when legible. Seals and stamps are represented in brackets, and signatures are indicated as signed. If the evaluation references previous reports, attach those if the authority requests a single certified packet. The goal is to deliver a complete, accurate copy that can be checked line by line against the original. Tomedes preserves layout, translates all body text, and certifies completeness and accuracy so reviewers can rely on the translated report for decisions.

Prices depend on document length, language pair, layout complexity, and add-ons such as notarization or an apostille. Certified translation is often priced per page for shorter reports, while longer or more complex files may use per-word pricing. Fast-track delivery increases the price, and rare language pairs can also be higher. A short two-page certified report is commonly completed within one to two business days and is priced at an entry per-page rate, with a separate line item for notarization if needed. Complex tables, poor scans, or heavy formatting can add desktop publishing time. The best way to budget is to request a written quote that lists page or word pricing, rush fees, and certification options. Tomedes provides fixed quotes with certification, optional notarization, secure delivery, and 24/7 support so clients can plan timelines and costs with confidence.

In most cases the answer is no, because translating standardized test items can invalidate scores. Tests should be administered in the examinee’s language using validated versions, or they should follow a formal adaptation process approved by the publisher or researcher. If no validated version exists, the evaluator may choose alternative measures or follow interpreter-mediated procedures, but they should explain the limitations in the report. A document translation service should not translate copyrighted test items without permission, and a court or school may reject ad hoc item translations. The safest approach is to confirm test language options with the evaluator before ordering any translation. Tomedes focuses on translating the evaluation report itself, preserves official test names and score tables, and can coordinate with the evaluator to ensure the translation supports the intended use without affecting test validity.

For medical care, many covered providers must give free language assistance to patients who have limited English, including interpreters and translated vital documents. This applies to care and billing, not usually to private translations used for court, immigration, or credentialing outside a provider’s scope. If the need is purely administrative, like an immigration filing or a court exhibit, the requester usually pays. Ask the clinic about interpreter services for visits and discharge paperwork, and ask your attorney, school, or agency whether they fund translations for their process. Keep invoices and acceptance letters in case reimbursement is possible under a program. Tomedes handles private document translations for official use and provides certification and optional notarization so clients can meet the exact requirements set by authorities.

Most authorities accept certified translations from reputable online providers as long as the certification meets content rules and the translation mirrors the original. Location is less important than accuracy, identity of the signer, and security of handling. For protected health information, use encrypted upload and delivery, restrict who can access the files, and avoid email attachments when possible. If notarization is required, check whether electronic notarization is accepted in your jurisdiction or if a paper original is needed. If the authority asks for wet signatures, plan for courier time. Tomedes delivers certified PDFs worldwide, offers optional notarization, and can ship hard copies with wet signatures when the destination requires paper originals.

A short evaluation of one to three pages often takes 24 to 48 hours when all files are clear and the language pair is common. Larger reports, rare language pairs, and formatting-heavy documents take longer. Adding notarization or an apostille adds processing time. Delays usually happen when names, dates, or institutions need clarification, or when scans are low quality and require retyping. Clients can speed things up by sending legible scans, confirming the exact spelling of names and places, and approving drafts quickly. When timing is tight, ask for a rush option and verify weekend or holiday coverage. Tomedes offers rush delivery, secure portals for quick intake, and around-the-clock support so urgent certified translations can be turned around as fast as the destination authority allows.